As an entrepreneur and business owner, time management and productivity is a vital piece to running a business. As the person in charge of our own company, we have the ultimate freedom of being able to run things how we want. This in turn can both be an amazing feeling and also an extremely scary feeling. We don’t have anyone telling us when to do things or how. Day to day productivity is the key to staying organized and on top of what’s next. When you’re the one running the show it’s important to learn the things that you can do to stay productive and conquer your week! Let’s dive into some of my favorite ways to boost productivity and refresh my mind.
Coming back to your breath and just being in stillness for a few moments or minutes can make a world of difference. If I’m feeling overwhelmed and start to notice that it’s hard to concentrate I’ll step away from my computer, pop in some headphones and listen to a meditation, or do a breathing exercise. Even 5-minutes of time to relax the brain, and ease stress immensely helps to declutter your thoughts to come back to your computer with a fresh mind.
Eating a Snack and HYDRATE
Sometimes we get so into “work mode” that we forget to do the simple things like eating a quick snack or meal. When I’m feeling sluggish, eating a healthy snack, or even drinking some water can really rejuvenate me. Food is fuel and will help keep you in a good mood, avoid brain fog and increase productivity.
Project Management Tools
Of course, we need some business tools to help with our productivity! If you aren’t using a project management tool in your business you’re seriously missing out. I used to be a pen and paper kind of a person (and still am to an extent) but having everything for your business in one organized spot is an absolute game-changer. There are many different project management tools to choose from, including Asana, Trello, but ClickUp has been my favorite. I find that ClickUp allows for the most freedom to create tasks that work for me, I love the use of custom labels, automation, and workflows that can be set up too!
Time Blocking and the Pomodoro Technique
Google calendar has always been my best friend when it comes to scheduling out my day and time blocking for tasks. I’ve recently heard about a technique that is changing the time blocking game for me: the Pomodoro Technique. I’ve been seeing more and more people on Instagram lately talk about this which sparked my interest. This technique was developed by Francesco Cirillo in the late 1980’s (I was surprised to find out that Pomodoro is actually Italian for tomato). This technique centers around the idea of short bursts of work with breaks in between:
- Choose a task
- Set a timer for 25 minutes and get to work
- Once the timer goes off take a 5 minute break
- Every 4 pomodoros (or 2 hours of work) reward yourself with a long 15-30 minute break
After trying this technique myself I absolutely love it! It’s scientifically proven that taking breaks helps you to think clearer and recharge. It’s interesting to learn how much you can actually get done with 25 minutes of very focused work and the break is very rewarding at the end!
I know that exercise can feel like a chore sometimes but I can say hands down after every workout, stretch session or walk I ALWAYS feel rejuvenated. It’s definitely important to give your brain a mental break and totally switch things up with some exercise. A workplace study showed that those that worked out during the day had higher productivity and a better mood overall. Getting your body moving is amazing for all areas of your life and can really make a difference in how you show up in your business too.